SUP Vic AGM - Annual General Meeting

IMPORTANT INFORMATION – CHANGE OF VENUE

Please note that the 2022 AGM will now be held at the Bridge Hotel, 1 Nepean Hwy Mordialloc (not the Chelsea Yacht Club as previously advertised). The meeting will be upstairs in the Bunnerong Room.

The major part of the AGM is the election of committee members for the 22/23 club financial year. The Committee is responsible for the direction, management and development of our club. Please note that the SUP Vic Committee is looking for new members to join the committee; ie people who love SUPing and are keen to help in the management and growth of our club. Please also be reassured that committee membership is not a particularly time consuming role, with meetings mostly every second month. The SUP Vic Committee is comprised of four ‘executive’ positions (President, Vice President, Treasurer and Secretary) along with up to four4 general committee members. Several members of the existing committee will be standing down at the October AGM.

We also request that attendees order a complimentary ticket prior to the AGM - see below. This is to help us to comply with government Covid-19 regulations and to get an understanding of attendee numbers prior to the meeting.

The meeting will commence at 4:00pm and will be completed by approximately 5:00/5:15pm. Once the official part of the meeting is completed, we will move down to the café for a couple of rounds of drinks and some hot snack foods, courtesy of SUP Vic.

If any members are interested in joining the SUP Vic Committee, could you please take a few minutes to advise any of the existing committee members (members are listed on the SUP Vic website) prior to the AGM. Likewise, if you have any questions regarding committee membership, please take this up with any committee members between now and the AGM. For those of you who cannot make it to the Bridge Hotel on Sunday for this year’s AGM and would like to vote, we will be accepting proxy votes in accordance with our club constitution – a copy of the Proxy Voting Form is attached to this email. The Proxy Form must be completed and signed prior to the commencement of the AGM and in the hands of the Chairperson prior to or at commencement of the meeting. Note: Proxy Forms that are emailed to the Club must be received by the club (info@supvic.com) no later than 24 hours prior to the commencement of the meeting (by 4:00pm Friday October 8). A proxy form will be emailed to all members prior to the meeting.

Please also note that only ‘active’ (paid members) are permitted to vote at the AGM and or stand for a committee position. If by chance your membership has lapsed and you will not be able to vote and or stand for a committee position, as, in accordance with our constitution, you need to renew your membership a minimum of 10 days prior to the AGM.